Student Assistant – Resources & Compliance

Do you have an interest in working with an international organization? Are you structured, service-minded and independent? Then you might be our new student assistant in ICARS.

About ICARS
The International Centre for Antimicrobial Resistance Solutions (ICARS) is a young organization with a mission to develop evidence-based solutions mitigate antimicrobial resistance in low- and middle-income countries. ICARS is a self-governing organization with projects on several continents. ICARS has a diverse group of staff members composed of 20 different nationalities.

Please visit www.icars-global.org for more information.

About Resources and Compliance

Resources & Compliance is a staff function under the Executive Director. The unit supports the entire organisation by ensuring a solid legal framework and supporting policies as well as facilitating a pleasant, safe and inclusive working environment.

About the position
As our student assistant you will join the staff function Resources & Compliance, where you will assist us solve administrative, practical and academic assignments. Your assignments will vary from week to week. You will solve tasks such as:

• Processing travel settlement from consultants and Executive Management
• Setting up workstations for new staff including preparing laptop and mobile phone
• Support the team with archiving – legal documents, contracts and policies
• Meeting and conference support – including calendar bookings and catering support
• Administrative support for Executive Management
• Support on compiling updates on collective agreements and yearly salary negotiations
• Administrative tasks related to recruitment including processing of open position in the electronic recruitment system
• Different ad hoc tasks such as translation of material, preparing draft material like guidelines and presentations (Power Point) for example through the use of AI

Your background and experience
In order to become our new student assistant, you must be enrolled at a university in the proximity of Copenhagen.

To succeed in this position, you must, be structured, independent, good at cooperating interdisciplinary, experience in using IT tool and be service-minded.

We are many different nationalities and English is our working language, so it is important that you feel comfortable speaking and writing in English. It is an advantage if you are proficient in Danish.

Working at ICARS
We offer an exciting opportunity to join a new organization. As our student assistant, you will gain a unique insight in an organization handling intervention and implementation research on a global level. You will be part of a growing team that is developing the scientific and organizational foundation of ICARS. Our team is composed of enthusiastic international pioneers that believe in ICARS’ mission and is highly motivated to ensure its success.

We are based at Statens Serum Institut in Copenhagen, Denmark.

Terms of employment
The position is covered by the terms of the collective agreement between The Danish Finance Ministry and the Organisation for Salaried Employees HK/Stat (Organisationsaftale for kontorfunktionærer, laboranter og it-medarbejdere (HK)), according to chapter 6 in the agreement concerning hourly paid employees.

This is a part-time position of 15 hours per week. The hours are flexible and exam periods can be taken into consideration.

The position is available as soon as possible.

Further information
For further information about the position, please contact HR Senior Programme Manager Anni Vejstrup at + 45 20 27 11 77.

Application and recruitment process
Press “apply for the position” and submit your CV along with a cover letter outlining your suitability for the role and motivation for applying.

We expect to conduct interviews in week 28.